A. Reasonable accommodations are provided for employees with disabilities. An accommodation request from an employee is reviewed by the Director of Special Support Services before an accommodation is granted. The director will approve or disapprove of the accommodation.
B. It is the responsibility of the employee to inform SSS of disability concerns and accommodation issues. If SSS is not aware of the employee’s disability issue, the institution cannot make appropriate arrangements and is not liable.
C. Reasonable accommodations will be provided for employees with disabilities upon appropriate documentation of disability.
D. New employees with disabilities requesting accommodations must notify SSS as soon as employment begins. Current employees with disabilities should also notify SSS as soon as possible.
E. All psychological and disability information pertaining to employees is considered confidential and will be housed in a locked fireproof cabinet in SSS office
A. Pre-employment: an applicant is not required to participate in a medical examination unless it is job related and only after an offer of employment. Should such an examination be required for all employees, the information obtained is confidential.
B. Applicants are subjected to inquiries concerning a disability or the severity of the disability.
IV. Reporting Disability
A. Instructors, administration, and staff should report disability disclosures made by students on an informal basis and also refer students who are experiencing difficulty in achieving academic success to OSS. Employees should not assume that a student has a disability or instruct them to seek psychological or psychoeducational testing.
B. Special Support Services does not provide testing for students. However, a list of licensed professionals who do provide testing services is available. This list is not a recommendation or a referral by the College, but a list of professionals that students can select.
C. Once students or employees with disabilities have appropriately disclosed information about their disability, this information will not be released to other employees or students.
V. Documentation of Disability
A. Documentation must be prepared by a professional qualified to diagnose disabilities. Such professionals include the following: certified or licensed physician, psychologist, vocational evaluator, or school psychologist. If initial documentation presented does not verify a student’s disability, the student’s original documentation may be subjected to further verification.
B. Documentation must include the following information: testing procedures followed, the instruments used, the test results, and interpretation of the results.
C. If academic accommodations are requested, documentation from a qualified professional (outlined in V-A) specifying recommended academic accommodations must be provided.
D. Documentation for “changeable conditions” such as attention disorders or mental impairments must be dated no more than three years prior to the student’s matriculation. Documentation for former students being readmitted to the College must be dated no more than three years prior to matriculation. This policy does not apply to those students with learning disabilities and/or physical impairments.
E. Documentation involving “changeable conditions” should include the results of an assessment of intellectual functioning, assessment of psychological and cognitive processes, and any other instrument used to determine attention, learning, or cognitive impairments. A list of current medications should also be documented.
F. Additional testing may be required as determined by the Special Support Services.
VI. Physical Structures (ADA Building Codes)
A. Facilities and buildings located on all the College’s campuses are evaluated by the Director of Special Support Services and other administrative personnel on an annual basis to determine architectural barriers. Once identification of physical obstacles that limit accessibility for persons with disabilities has been made, a transition plan is implemented. This plan gives a detailed description of methods to make facilities accessible and the steps needed to achieve this transition.
B. The transition plan will be updated annually to reflect institutional progress in completing modifications to its campus facilities. A copy of this transition plan can be obtained from the Director of Special Support Services.
C. An instructor refusing to accommodate a student with a disability must present a legitimate reason for denying the student’s request. The Director of Special Support Services will determine if the reason is sufficient for denying the student’s request.
VII. Grievance Policy
Any prospective or enrolled student or employee who is dissatisfied with any policy, procedure or service must write a letter of grievance stating the offense and address it to the Director of Support Services. The Director of Support Services will review and determine the appropriate course of action, and a response will be mailed. If this response is not satisfactory, a grievance may be filed with the Vice President for Academic Services.
I. Students (Admission to Special Support Services)
A. The Admissions Office encloses a Disclosure of Disability form to each new student with his/her acceptance letter. If a student wishes to disclose a disability, the student completes this form and returns it to the Office of Special Support Services (SSS). Students currently enrolled at the College obtain the same disclosure form from SSS and return it when it is completed. Additional copies of this form can be obtained at the following link:
B. After the Disclosure of Disability has been received, a letter will be sent outlining the application process and available services and accommodations. This letter will request medical or psychological documentation of disability. [An outline of proper documentation is in the previous policies section.] Documentation can be mailed to SSS or a student may call to schedule a meeting once they obtain the necessary documentation.
C. All students must participate in an intake interview in which the student officially requests academic accommodations. All students requesting academic accommodations must complete a Student Request for Accommodations form and return it to SSS.
D. Once all necessary materials are received and evaluated, SSS will make a decision on the request. After the decision has been made, the student will be notified of the committee’s decision.
Employees with disabilities must inform SSS of their disability. SSS then provides the employee with a Disclosure of Disability form and an Employee Request for Accommodations form to complete and return. After the forms have been completed, SSS determines if the accommodations are reasonable. After the decision has been made, the employee will be notified of this decision.
III. Auxiliary Aids
A. The recruitment process for exam proctors is determined by the Director Special Support Services.
B. Proctors will be required to participate in a session given SSS on the requirements and procedures to follow during proctoring.
C. Equipment used for accommodating persons with disabilities is available through the SSS. Persons needing the equipment can obtain it through this office. Equipment must be checked out and reserved in advance.
D. Proctors pick up testing material in SSS and return it when testing is complete.
IV. Readmission for SSS Students with Academic Dismissal
A copy of the Special Support Services Academic Dismissal and Readmission Policy can be obtained from the Director of Special Support Services.
For more info, please contact:
Director of Special Support Services
(706) 865-2134 xt 172